Online Booking System
2026/4/8
Please read the information below carefully before proceeding to your booking.
★★ Embassy Closure ★★
The Embassy of Japan will be closed from 26 May until 31 May for the Eid Holiday.
The Embassy of Japan will be closed from 26 May until 31 May for the Eid Holiday.
1. ATTENTION!
1-1) Please note that certain actions may impact your bookings.
| Multiple Bookings |
You cannot make multiple bookings (except for a Family of 6＋).
If such bookings have been detected, ALL will be automatically cancelled. |
| Cancellations & No-Shows |
If you are unable to attend, please cancel your appointment in advance.
Cancellation must be requested via email. Failure to show up (No-show) will affect for future bookings. |
| Information Accuracy |
Please ensure that all provided information is accurate.
Bookings containing incorrect or false details will be automatically cancelled. |
1-2) Please note that we are unable to provide information or respond to enquiries regarding appointment availability beyond what is shown online.
2. When You Use the Booking System
2-1) To make a booking, you will be directed to an external third-party online booking website. This site requires minimal personal information.
2-2) Before selecting the type of application you require, please click【詳細】to read important information about how to secure an appointment slot.
2-3) The appointment system allocates time slots on a first-come-first-served basis. Available time slots are limited and there is no guarantee that your first choice is available.
2-4) Appointments must be made online.
2-5) Appointments can be booked up to 4 weeks in advance. (New slots open at regular intervals, 30-31days.)
2-6) You cannot make multiple bookings (except for a Family of 6+). If such bookings have been detected, they (ALL) will be automatically cancelled.
2-7) Please read Privacy Policy.
2-8) Once booked, you cannot cancel your existing booking online. Cancellation must be requested via email.
2-9) Please cancel any appointments you cannot attend. A no-show will affect your future bookings.
2-10) For your reference, please check User Guide.
2-2) Before selecting the type of application you require, please click【詳細】to read important information about how to secure an appointment slot.
2-3) The appointment system allocates time slots on a first-come-first-served basis. Available time slots are limited and there is no guarantee that your first choice is available.
2-4) Appointments must be made online.
2-5) Appointments can be booked up to 4 weeks in advance. (New slots open at regular intervals, 30-31days.)
2-6) You cannot make multiple bookings (except for a Family of 6+). If such bookings have been detected, they (ALL) will be automatically cancelled.
2-7) Please read Privacy Policy.
2-8) Once booked, you cannot cancel your existing booking online. Cancellation must be requested via email.
2-9) Please cancel any appointments you cannot attend. A no-show will affect your future bookings.
2-10) For your reference, please check User Guide.
3. When You Visit the Embassy
3-1) Visitor
Only people who have an appointment or who are acting as a PROXY with an authorisation letter are allowed to enter the Embassy.
・An authorisation letter must be submitted when the application is made by a non-family member.
・Official documents (Marriage/Birth Certificates) must be submitted when the application is made by a non-family member.
3-2) Appointment Time
You may arrive 5 minutes prior to your appointment time. If you arrive too early, you may be asked to wait outside the building.
3-3) Appointment ID Number: Email Printout
Please PRINT OUT the Appointment Confirmation Email with your Appointment ID Number and show this to the security when you arrive. If you are a proxy, you also must have an authorization letter or official documents.
3-4) Please be Ready to Submit Documents
Please BE READY to submit a complete set of documents so that the application process will go smoothly. Documents must be filled out before visiting the Embassy. You cannot start preparing documents at the Embassy. In case any of the required documents and information is missing, you will have to come back again with another appointment.
3-5) Requirements
Only a COMPLETE SET of DOCUMENTS can be accepted. In case any of the required documents and information is missing, you will have to come back again with another appointment. Please ensure that you have all the required documents and information prior to your visit to the Embassy.
3-6) Late Arrival
If you are 10 minutes late for the appointment, the booking will be automatically cancelled. You will need to make a new appointment using the online booking system.
Only people who have an appointment or who are acting as a PROXY with an authorisation letter are allowed to enter the Embassy.
・An authorisation letter must be submitted when the application is made by a non-family member.
・Official documents (Marriage/Birth Certificates) must be submitted when the application is made by a non-family member.
3-2) Appointment Time
You may arrive 5 minutes prior to your appointment time. If you arrive too early, you may be asked to wait outside the building.
3-3) Appointment ID Number: Email Printout
Please PRINT OUT the Appointment Confirmation Email with your Appointment ID Number and show this to the security when you arrive. If you are a proxy, you also must have an authorization letter or official documents.
3-4) Please be Ready to Submit Documents
Please BE READY to submit a complete set of documents so that the application process will go smoothly. Documents must be filled out before visiting the Embassy. You cannot start preparing documents at the Embassy. In case any of the required documents and information is missing, you will have to come back again with another appointment.
3-5) Requirements
Only a COMPLETE SET of DOCUMENTS can be accepted. In case any of the required documents and information is missing, you will have to come back again with another appointment. Please ensure that you have all the required documents and information prior to your visit to the Embassy.
3-6) Late Arrival
If you are 10 minutes late for the appointment, the booking will be automatically cancelled. You will need to make a new appointment using the online booking system.
4. How the Booking System Works
Image in PDF is available HERE. |
5. Proceed to Booking
Once you have read and agree to the information above,
please click "Online Booking System" to proceed to booking.
