Online Booking System
2025/11/6
Please read the information below carefully before proceeding to your booking.
★★Embassy Closure★★
The Embassy of Japan will be closed from 29th December until 3rd January for the Winter Holiday.
If you are planning to leave Qatar between the end of December 2025 and the beginning of January 2026, please check the timeline carefully to accommodate your travel plan.
The Embassy of Japan will be closed from 29th December until 3rd January for the Winter Holiday.
If you are planning to leave Qatar between the end of December 2025 and the beginning of January 2026, please check the timeline carefully to accommodate your travel plan.
| Example of Timeline (Processing Time: 5 Working Days) |
| Date of Application (Your application must be ACCEPTED on these dates.) |
Date of Passport Collection (10:00-15:00) |
| 17th December | 25th December |
| 21st December | 28th December |
| 28th December | 8th January |
| Attention 1 |
You cannot make multiple bookings (except for a Family of 6+). If such bookings have been detected, they (ALL) will be automatically cancelled.
| Attention 2 |
1. When You Use the Booking System
1-1) To make a booking, you will be directed to an external third-party online booking website. This site requires minimal personal information.
1-2) Before selecting the type of application you require, please click【詳細】to read important information about how to secure an appointment slot.
1-3) The appointment system allocates time slots on a first-come-first-served basis. Available time slots are limited and there is no guarantee that your first choice is available.
1-4) Appointments must be made online.
1-5) Appointments can be booked up to 4 weeks in advance. (New slots open at regular intervals, 30-31days.)
1-6) You cannot make multiple bookings (except for a Family of 6+). If such bookings have been detected, they (ALL) will be automatically cancelled.
1-7) Please read Privacy Policy.
1-8) Please check User Guide（How to book an appointment) for your reference.
1-2) Before selecting the type of application you require, please click【詳細】to read important information about how to secure an appointment slot.
1-3) The appointment system allocates time slots on a first-come-first-served basis. Available time slots are limited and there is no guarantee that your first choice is available.
1-4) Appointments must be made online.
1-5) Appointments can be booked up to 4 weeks in advance. (New slots open at regular intervals, 30-31days.)
1-6) You cannot make multiple bookings (except for a Family of 6+). If such bookings have been detected, they (ALL) will be automatically cancelled.
1-7) Please read Privacy Policy.
1-8) Please check User Guide（How to book an appointment) for your reference.
2. When You Visit the Embassy
2-1) Visitor
Only people who have an appointment or who are acting as a PROXY with an authorisation letter are allowed to enter the Embassy.
・An authorisation letter must be submitted when the application is made by a non-family member.
・Official documents (Marriage/Birth Certificates) must be submitted when the application is made by a non-family member.
2-2) Appointment Time
You may arrive 5 minutes prior to your appointment time. If you arrive too early, you may be asked to wait outside the building.
2-3) Appointment ID Number: Email Printout
Please PRINT OUT the Appointment Confirmation Email with your Appointment ID Number and show this to the security when you arrive. If you are a proxy, you also must have an authorization letter or official documents.
2-4) Please be Ready to Submit Documents
Please BE READY to submit a complete set of documents so that the application process will go smoothly. Documents must be filled out before visiting the Embassy. You cannot start preparing documents at the Embassy. In case any of the required documents and information is missing, you will have to come back again with another appointment.
2-5) Requirements
Only a COMPLETE SET of DOCUMENTS can be accepted. In case any of the required documents and information is missing, you will have to come back again with another appointment. Please ensure that you have all the required documents and information prior to your visit to the Embassy.
2-6) Late Arrival
If you are 10 minutes late for the appointment, the booking will be automatically cancelled. You will need to make a new appointment using the online booking system.
Only people who have an appointment or who are acting as a PROXY with an authorisation letter are allowed to enter the Embassy.
・An authorisation letter must be submitted when the application is made by a non-family member.
・Official documents (Marriage/Birth Certificates) must be submitted when the application is made by a non-family member.
2-2) Appointment Time
You may arrive 5 minutes prior to your appointment time. If you arrive too early, you may be asked to wait outside the building.
2-3) Appointment ID Number: Email Printout
Please PRINT OUT the Appointment Confirmation Email with your Appointment ID Number and show this to the security when you arrive. If you are a proxy, you also must have an authorization letter or official documents.
2-4) Please be Ready to Submit Documents
Please BE READY to submit a complete set of documents so that the application process will go smoothly. Documents must be filled out before visiting the Embassy. You cannot start preparing documents at the Embassy. In case any of the required documents and information is missing, you will have to come back again with another appointment.
2-5) Requirements
Only a COMPLETE SET of DOCUMENTS can be accepted. In case any of the required documents and information is missing, you will have to come back again with another appointment. Please ensure that you have all the required documents and information prior to your visit to the Embassy.
2-6) Late Arrival
If you are 10 minutes late for the appointment, the booking will be automatically cancelled. You will need to make a new appointment using the online booking system.
Proceed to Booking
Once you have read and agree to the infomration above,
please click "Online Booking System" to proceed to booking.
